Hopkinton City Hall
115 First St SE
PO Box 154
Hopkinton, IA 52237-0154
Phone: 563-926-2181
Fax: 563-926-2065
Email: cityhopk@iowatelecom.net
City Clerk: Amy M. Ries Office Hours:
Monday - Friday
9:00 a.m. - noon 1:00 p.m. - 4:00 p.m.
Amy has been employed by the City since August, 2008. She works with the Mayor, Council, and the citizens of Hopkinton.
She and her husband, Jim, live outside of Hopkinton. They have 3 children who attend Maquoketa Valley School. She is a member of the H.O.P.E. organization.
City Clerk Duties
- Reports to the Mayor, City Council, and manages city offices.
- Responsible for the day-to-day operation of the City’s business, overseeing the accuracy of my work
and the deputy clerk’s.
- Work as liaison for the Mayor and City Council to coordinate and inform them on issues and assure
that there is follow through on their mandates when working with contractors, vendors,
agencies, and associations that do business with the City.
- Handle the citizens of the community in a respectful and friendly manner while maintaining a firm
position on the policies set by the City Council.
- Receives and investigates complaints from citizens.
- Write all letters needed as correspondence from the City.
- Prepare all legal Nuisance Abatements. Take pictures of nuisances and deal directly with citizens as
needed to oversee resolution of the nuisance.
- Prepare all information necessary, so that the Mayor and Council can make formative decisions
regarding the yearly budget. Prepare completed budget with probable levy rates for Council
acceptance. Prepare final budget and have budget certified by March 15th with final copies to the
state.
- Handling all cash disbursements for the timely and accurate payments of expenditures incurred by
the City, and keep accurate records of same.
- Prepare Cigarette, Beer and Alcohol Permits and renewals for passage by the City Council.
- Evaluates and reviews all departmental expenditures and receipts.
- Transfers funds between accounts following standard accounting procedures.
- Invests city funds and monitors investment performance.
- Coordinates payment of all city bills, including payroll.
- Prepare payroll checks on the 15th and last day of each month for all city employees. Keep accurate
records of all transactions and disburse checks to employees.
- Prepare payroll checks for the Mayor and Council quarterly.
- Co-sign all checks disbursed by the City and arrange for the Mayor to co-sign checks in a timely
manner.
- Coordinate all deposits and payments for Iowa State Sales Tax, 941 Tax Reports, IPERS payments
and reports, Iowa Workforce payments and reports in a timely and accurate manner.
- Send out invoices and keep track of any money owed the City. Maintain policies and procedures for
the timely payment of those invoices.
- Keep confidential employee records up to date and in secure area.
- Do back up tapes of all computer work done by the City and insure full back up tapes are stored in a
secure fire and water proof enclosure.
- Balance the books on a monthly basis.
Our Past City Clerks:
1898 E. R. Place 1943 W. A. Taylor
1912 Cliff L. Main 1945 J. C. Edgar
1914 C. L. Hill 1949 Roy Marolf
1918 W. R. Reeve 1950 C. L. Melchert
1924 L. J. Ortmann 1958 Frank Smith
1926 W. R. Reeve 1959 R.L. Griffith
1929 R. D. Fierstine 1960 Hollyce Loop
1934 F. C. Reeve 1962 C. L. Melchert
1934 A. W. McDonald 1972 Mary F. Jasper
1940 J. J. Dunlap 1997 Diane Nordmann
1941 J. C. Edgar 2008 Amy M. Ries